We're not just talking about travelers checks here. There are a number of items the novice traveler might not think about until it's too late. And all the preparations in the world won't help if you forget to bring certain items with you. Use the following as a "To Do" list and then a last-minute checklist before leaving home.
Tickets/Travel Documents
Your travel agent, cruise line or charter company will deliver your airline, ship, train or bus tickets to you well in advance of your departure, tucked into a ticket wallet and usually with a typed itinerary or computer print-out attached.
The people making out the tickets are only human so go over the documents soon after they arrive to make sure there aren't any errors or omissions. If there are, contact the issuer at once.
If you're picking up a rental car or checking into pre-booked lodging upon arrival at your destination, vouchers for these services should be included in your package.
If something is missing, don't panic. Perhaps your trip includes the services of a tour guide and he or she might be holding your vouchers. Once again, check with whoever you dealt with in planning your trip to put your mind at ease.
Keep all your important documents in one carry-on piece of baggage. Do NOT lock them away in luggage you intend to check.
Driver’s License
Even if you aren't planning to drive on your vacation, it's wise to take along your driver's license as back-up identification. And, who knows, you might change your mind or an emergency might arise where you'll wish you'd brought the document along. It doesn't take up much space.
Some people go to the bother of obtaining an International Drivers License, but many countries now accept your personal license as sufficient documentation. Once again, a competent travel agent should be able to advise you.
Credit Cards
If you're a shopaholic, you might want to limit temptation by taking only a few credit cards with you. It also makes it easier to check whether you've lost one – or left it at a shop or restaurant.
If your travel or household insurance doesn't cover lost or stolen cards, you'd be wise to take out special coverage.
Keep a duplicate record of your credit card numbers – one to carry with you and one to leave with a friend or relative at home.
Don't discard your credit card receipts – even torn-up ones –on your trip. Keep them until you get home. Fraud artists have discovered how handy it is to carry a roll of transparent tape and piece together your torn-up receipt to get the number from it. Also, hanging on to your receipts is a good way to keep track of how much you spent for budgeting or customs purposes.
Passport
Make sure your passport is current. In fact, some countries require a minimum time limit left on your passport before they'll allow you into the country. And, knowing this, many passenger carriers won’t even let you board with a soon-to-be stale dated passport.
Keep a copy of your passport number – or better still a photocopy of the pertinent pages – in a separate place from the document in case it's lost or stolen. It makes getting a replacement that much simpler if you present the authorities with a duplicate. As with credit cards, a copy left at home with friends or relatives can be faxed to you if you lose the original and the copy you’re carrying as well. (Trust us – it happens!)
Passports are literally worth their weight in gold in some countries. Keep them secure at all times and be particularly wary of pickpockets.
If your passport is lost or stolen, contact your country's nearest consulate or embassy. Don't panic! With the rare exception, the people who staff these government offices are caring people who realize that it’s part of their job to calm down and help a frantic tourist. But if you get a rude or indifferent bureaucrat, grit your teeth and be polite. It never pays to give lip to policemen, customs agents or government officials who hold your well being in their hands. Wait and complain when you get home, making sure that you know the individual’s name and title. Keep notes on the incident for future reference.
As with other travel documents, don't lock your passport away in luggage you intend to check at the airport. If that particular piece of baggage goes astray or is rifled by crooked airport employees – which happens more often than you might think – you’ll be embarrassed and delayed at your destination point of entry – and perhaps even prohibited from entering the country.
Don't be disappointed if the immigration officer in the country you're visiting doesn't stamp your passport. Many countries no longer carry out this ritual. Some, however, will do so if you ask them nicely; others can't be bothered and let you know by ignoring your request. Buy souvenirs instead!
Visas
Few countries relying on tourism for a substantial portion of their income require visas these days. Check with the local embassy or ask your travel agent.
Some countries will insist on a visa as a retaliatory measure against travelers from a country with which they're involved in a trade war or some other dispute. At one point, Canadians were refused entry into Spain unless they went through the tedious process of getting a visa – because of a fishing dispute between the two counties. If possible, just avoid that country. Once their tourist industry starts squawking, they usually rescind the visa requirement.
Some countries require a visa for an extended stay. Depending on the advice of their local representative or your travel agent, you can either arrange for this in advance or find out where you go to have it done in that country as the expiry date approaches – often you just have to go to the local police station.
Travelers Checks
We'll have more to say about these in another post. But if Karl Malden and his imitators have convinced you that you're a total lunkhead to leave home without them, then make sure you record a double set of their serial numbers. Keep one set with you in some place separate from the checks and another with a friend you can contact if you lose both the checks and your copy of the list.
Immunization Shots
Unless your doctor or travel agent recommends it, it isn't necessary to go through the pain and inconvenience of shots – except if you're going to a country where they are required by law.
To be on the safe side, some experienced travelers are now getting an inoculation against Hepatitis B and C since these diseases are easy to contract in countries where sanitation conditions are sub-par. This is an excellent example of the better-safe-that-sorry rule but, once again, check with your physician.
Sometimes your own immigration department will insist you have certain shots before they'll allow you back into your own country after visiting a high-risk destination. Check it out if in doubt.
If you're heading to a country with a lot of vegetation that's in season, and you suffer from hay fever or similar allergies, you might want to get yourself immunized and/or take along the proper medication. Just make sure that it’s easily identified as allergy medicine in case a suspicious customs agent decides you’re guilty until proven innocent and treats you like Cocaine Charlie.
Take a record of your shots with you in case your host country (or your own upon your return) wants proof that you've actually had them.
Registration of Valuables
If you're traveling with cameras, a laptop and/or other equipment that has a serial number, or if you intend to take your diamond tiara or other precious gems along on the trip, you'll avoid a hassle and a possible customs duty on the items if you register them at the nearest customs office before you go. You'll receive proof of registration that you show to your customs inspector upon your return if he or she suspects you purchased the goods while away.
Trip Insurance
Unless you like to gamble, don't play Travelers Roulette by refusing to buy trip insurance. You never know when illness or an accident can prevent you from going on that vacation of a lifetime. Make sure the insurance not only covers you if you have to cancel before you depart, but also pays for the cost of getting you home if you have to interrupt your trip because of a family or business emergency.
Your travel agent can sell you this coverage – in fact will be delighted to because of the high commission involved.
Most trip insurance also covers loss of baggage and valuables –but check to make sure.
Carry the name and telephone number of the insuring company with you in case you have to contact them en route.
Medical Insurance
Some trip insurance policies and certain credit cards provide medical insurance coverage but it's wise to check this out. Your government or private health insurance might not cover the entire cost of medical assistance while you're away. The time to find out is before an emergency occurs.
For the added peace of mind, it's better to be over-insured than under-insured on your trip.
Make sure you bring proof of your medical insurance with you. Many clinics and hospitals in foreign countries will insist on seeing it before providing treatment.
Always be prepared for the unlikely eventuality that a foreign medical establishment will insist on payment in cash before providing treatment. Have enough room on your credit card or have someone available at home who can wire you the money if necessary.
Extra Medicine
If it isn't inconvenient to carry, it's a good idea to consider taking extra medicine along with you on your trip. Some places on your itinerary might not be able to accommodate you if you run out of or lose your medication while away.
The same goes for extra spectacles or contact lenses. It's no fun visiting the Eiffel Tower and not being able to get an eyeful (sorry about that!) because you've lost your glasses or contact lenses and aren't able to replace them.
Prescriptions/Medical Information
Your doctor or pharmacist should be able to tell you whether the country you'll be visiting will honor a pre-prepared prescription. If not, take along sufficient extra medicine and a description of whatever medication you're taking.
Doctor’s Name, Address And Telephone Number
Have your doctor's name, address and telephone number handy in case a foreign practitioner has to get details of your medical history.
Foreign Currency
It's a good idea to have a small amount ($20 or so) of the local currency with you when you arrive in a foreign country. Sometimes you have to make a purchase before you can get to a bank or currency exchange outlet.
In fact, if your mode of travel includes a short stopover in another country before reaching your destination, it’s a good idea to have a small amount of that currency on hand as well. On one of our first trips abroad, we were ready to kill for a cup of coffee in the Milan airport as we waited an hour for a connecting flight to London – without any euros on hand and no exchange wickets open at that ungodly hour of the morning.
Foreign taxi drivers, depending on their mood, will either flatly refuse to accept you as a fare if you have nothing but your own currency on hand. Or they’ll welcome you warmly, realizing that a hapless victim has just landed in their lap and that you aren’t in any position to protest the exorbitant exchange rate they’re about to demand.
Telephone Cards
To save the hassle and expense of going through the local hotel switchboard or pay phone operator in a foreign country, your home telephone company can usually provide you with a wallet card containing a list of telephone numbers. Select the local number listed for your host country, dial it and you'll be connected to an operator back home.
These home-based operators will probably ask you for a calling card number or ask if you wish to make a collect call. Be prepared for either eventuality.
Today’s savvy traveler will make a beeline for a small convenience store or tobacco shop when they arrive in a new country. These establishments will sell you a telephone card that you can use to call home. Not only is this convenient, but since you pay for them on the spot, you won’t have any nasty surprises when you get back home and receive your next telephone bill. Calls charged to your home phone can be heartbreakingly expensive – as can those made directly from your hotel where the management slaps on surcharges that will shock you at check-out time.
It’s a good idea to check out the local pay phones shortly after your arrival. There may be some in the hotel lobby, but it’s smart to scout out a couple located within walking distance of the hotel. With so many people owning cell phones now, there are fewer and fewer pay phones in some foreign centers – and their scarcity means that more people will be standing there waiting for you to finish your call so they can have their turn.
And speaking of cell phones, many of today’s models allow you to call from overseas. Check with your provider – and don’t forget to find out what it will cost to make such calls. Once again, you don’t want to come home to staggeringly high phone bills.
Address Book
You'll want to send letters or postcards – or you might have to contact somebody back home in an emergency. It's easy to forget your address book when packing, so make a special note to take it along.
Some people (far more organized than the rest of us) will actually write out on pre-gummed labels the names and addresses of people they intend to send postcards to. Felix Unger of The Odd Couple might do it, but we’re not sure Miss Manners would approve since it seems too impersonal and premeditated. However, to each his own!
Phrase Book
You might want to tuck a phrase book of foreign expressions in your luggage. They can come in handy when you run across a situation where nobody in the area speaks English (it still happens, no matter what you've been told).
There are books on the market that list the most common words in a dozen or more languages. The words are in alphabetical order in English so they're easy to turn to – and the better books have a phonetic pronunciation beside each one. Some hand-held computer devices also offer a translation feature that includes the main language groups.
By the way, you don't have to bother looking up the expression for: "Do you speak English?" in the local language even though most books include it. Simply ask the party you're addressing in English if they speak it. If they do, they'll respond. If they don't, you'll know right away. A shrug of the shoulders means the same thing in any language.
TRAVEL ALERT -
To save yourself the hassle of rummaging through every piece of luggage to find those reading glasses or phrase book you packed safely away, make a list of the items you’ve taken with you and where you’ve packed them. And carry the list on your person!
It’s also a good idea to do a dry run with that list just before you close up your house or apartment and start your great adventure. Check off each item as you take inventory of the contents of each of the pieces of luggage you’re taking with you. That way you’ll avoid arriving in a foreign locale in need of your address book only to remember that you left it on the telephone table back home when you called the taxi to take you to the airport.